Start Your Digital Reconciliation
AI-Powered Medicine Return Automation
Mitigate losses, enhance accuracy, and reduce fraud with 90% automation efficiency and industry-grade conveyor scanning technology.
100 Credit Notes Scanned & Updated in Under 4 Minutes
10+
Industry Experts
1 Sec - Reconciliation
in 4 Min
Reconciliation
How We Do It
At Scan Master, we follow a structured, AI-driven reconciliation process to manage expired medicine claims. From initial return request to ERP credit note generation, each step is optimized to ensure faster processing, real-time validation, and minimal manual intervention—ensuring traceability, accuracy, and complete visibility.
Claim Initiation
Stockist uploads data
Claim Data Capture
Auto-ingested
Item Scanning
OCR + Camera
Batch Verification
AI match & validate
Claim Reconciliation
Matched vs. Claimed
ERP Credit Note
Auto-generated
WHAT WE’RE OFFERING
Powerful Features of Scan Master.
Scan Master is a next-generation solution that digitizes and automates the expired medicine reconciliation process through AI, OCR, and streamlined claim workflows—boosting speed, accuracy, and accountability.
Automated Item Scanning
High-speed cameras capture batch numbers, expiry dates, and product details in real-time—eliminating manual input and ensuring high-volume processing with precision.
Intelligent Real-Time Reconciliation
Automatically matches scanned items with claimed quantities and system master data, flagging mismatches instantly to ensure faster claim validation and fewer errors.
Manual Override Support
Gives operators control when exceptions occur—allowing manual review and adjustment of scanned data to ensure flexibility in complex reconciliation scenarios.
Performance Analytics
Provides live dashboards and downloadable reports to monitor KPIs like accuracy, scan speed, item rejection rate, and claim closure time—enabling informed decision-making.
Master Data Management
Centralized management of all critical product, pricing, and vendor data ensures consistency across claims and reporting—streamlining audit readiness and compliance.
Claim PDF Data Entry Automation
Eliminates manual claim data entry from PDF files using OCR and AI—speeding up processing and ensuring data accuracy across the system.
Why Clients Trust Scan Master?
Scan Master is tailored for the pharma industry. Whether using the Conveyor Camera Setup or the Fixed Box Camera Scanner, the system is optimized for maximum accuracy, speed, and auditability.
Every scanning session ensures real-time capture, error validation, and instant claim readiness – reducing manual effort and increasing reliability for pharmacies, distributors, and stockists.
- ERP & API Integration
- Real-Time Claim Logs
why Scan Master
Features
Auto Capture & Analysis
Automated verification
Performance Insights
Manual Entry Provision
While Scan Master leverages advanced OCR technology for automatic data extraction from medicine strips and invoices, we recognize that real-world conditions such as torn packaging, unclear printing, or scanning errors may occasionally hinder automated recognition. To address this, Scan Master includes a robust Manual Entry Provision.
This feature allows authorized users to securely and accurately input essential product and batch details manually. The system ensures that manually entered data is validated and reconciled with ERP records, maintaining complete traceability and compliance.
This flexibility guarantees 100% data coverage, even in edge cases, and ensures that no expired medicine return is missed—preserving the accuracy, completeness, and efficiency of the overall claim process.
Flexible Scanning System
- High-Speed Conveyor-Based Setups: Ideal for large warehouses and distributors handling high volumes of expired medicines. It ensures continuous, automated scanning with minimal manual intervention, enhancing operational throughput.
- Compact Box-Based Modules: Designed for small to mid-sized pharmacies or medical stores where space and volume are limited. These portable, plug-and-play units offer efficient scanning without the need for large infrastructure.
SCAN MASTER WORKFLOW
Automated Workflow for Expired Medicine Claim Processing
Scan Master streamlines the entire lifecycle of expired medicine returns using intelligent automation. From digital file uploads to conveyor-based scanning and seamless credit note release, every step is optimized for speed, accuracy, and transparency.
- The stockist uploads the claim file to the Scan Master portal, which automatically notifies the assigned transporter.
- The transporter collects the expired products and delivers them securely to the CFA for further processing.
- At the CFA, products are scanned using conveyor or box-based input, utilizing OCR and barcode detection for quick validation.
- The system performs auto-reconciliation and notifies the operator with a digitally generated claim summary.
- The operator reviews and approves the claim, which is then forwarded to the accounts team for credit note issuance and stockist notification.
01
Initiate Claim
The stockist uploads the received claim file to the Scan Master portal, triggering real-time alerts to the logistics team.
02
Automated Scanning
Products are scanned at the CFA using conveyor belts or boxes, with intelligent OCR and barcode systems verifying each item automatically.
03
Claim Finalization
Upon automated reconciliation, the operator validates the report and forwards it for credit note release—completing the claim process.
Scan Master transformed our claims process and helped reduce credit cycle time by over 60%.
We were facing huge inefficiencies with expired medicine reconciliation. After integrating Scan Master, our accuracy improved dramatically, and the automation has saved countless hours of manual work.
From manual chaos to automation excellence—Scan Master is a game-changer.
The platform’s OCR scanning and ERP integration made our return process seamless. The team’s support is exceptional, and we’ve seen direct ROI improvements in just three months.
Scan Master brings clarity and speed to claim management like never before.
Our staff now process returns 5x faster. The flexibility in scanning methods and real-time dashboards have given us complete visibility and control.
Contact Info
+1 455 1482 236
Bluebase@mail.com
Visit our office
16/9, Down Street
Edinburgh, Scotland
United Kingdom